We keep our meetings on Outlook but it's often handy to get the meeting info into spreadsheet format for timesheets or other purposes. In this video, I show how you can use Excel's built-in Power Query tool to create a connection from your business Outlook or Exchange account to Excel. I show you how you can clean & transform it, to get columns for date, start time, duration, who you were meeting, and the meeting description. I show how you can create parameters for start date/end date and even create a dynamic way for people to change the email address being analysed. I also talk about credentials and security.

If you do not see "Exchange" as an option in Get data, you can still get to exactly the same functionality with a few more clicks.
1. Data tab - Get data - From Other Sources - Blank Query
2. Once Power Query opens, Click on Advanced Editor (on the left)
3. Select all the text in the query and delete it (click Delete on the keyboard)
4. Paste in this code:
let Source = Exchange.Contents("[email protected]") in Source
5. Swap out [email protected] for your exchange email and click "Done"
6. Continue as shown on this video.

Note the email you enter must be in lowercase.

If you just want the template to reuse without learning the process, you can write a comment on the video and get it from the link below.

Autohighight a row based on criteria with conditional formatting:    • Row level automatic colouring based o...  
Dropdown lists:    • Excel: Drop down lists & validation t...  
Example files can be found here: www.xlconsulting-asia.com/youtube-files
Power Query intro:    • Power Query: 4 min intro to Excel's t...  

00:00 Introduction
01:27 Get data from Outlook/Exchange to Power Query
01:43 Power Query transformations
3:40: Adding custom columns
04:52 Split to date and time
05:48 Loading to Excel
06:14 Filtering between dates
09:46 Dynamic based on email
11:34 Credentials