In this SolimarSecret video, we discuss data security, highlighting four key strategies to protect sensitive data:

1. Redaction:
To protect sensitive data, the best approach is to remove it whenever possible. Solimar's software offers a redaction feature that permanently removes sensitive information from documents, optionally replacing it with characters like 'x' or '0'. The more sensitive data is removed, the lower the risk of unauthorized access.

2. Data Obfuscation:
When sharing data with vendors is necessary for testing or troubleshooting, Solimar's software can intelligently replace sensitive data with random characters. Users control which words to skip, and numbers are replaced with random equivalents, ensuring data formatting remains intact while sensitive information is concealed.

3. Data Retention Control:
Solimar products offer configurable options for retaining job-related data. It is essential to be intentional about data retention, ensuring that sensitive data only linger briefly. Setting dynamic deletion dates of data and documents significantly reduces the risk of data breaches.

4. Encryption & Decryption:
Solimar employs encryption and decryption to protect data at rest and in transit. Data at rest, such as files stored on servers or printers, can be encrypted using PDF encryption, making it extremely difficult for unauthorized users to access the data. Solimar keeps pace with evolving encryption standards to stay ahead of potential threats. Solimar utilizes encryption methods for data in transit, like COM Packet Privacy, IPSec, and HTTPS with SSL Certificates. Even the transfer of output to printers is considered, with support for encrypted print streams when needed.

We can emphasize the importance of being proactive in managing data security and suggest considering the legal retention periods for financial records to delete outdated documents, thus reducing risk safely.

Furthermore, we would like to highlight that Solimar's InfoSec White Paper provides a comprehensive resource for understanding these strategies and other aspects of data security. This paper is accessible through SUO (Solimar University Online) and can be obtained from Solimar's support or sales representatives.

https://suo.solimarsystems.com/

In conclusion, Solimar Systems offers a multifaceted approach to data security, including redaction, obfuscation, data retention control, and encryption. It enables organizations to protect their sensitive data effectively and reduce the risk of unauthorized access or data breaches.